Executive Administrative Assistant

Executive Assistant Responsibilities: Executive Support: Provide high-level, confidential administrative support to the head of people and IT. Calendar Management: Expertly manage complex calendars, prioritize conflicting demands, and schedule meetings (internal and external) with meticulous attention to detail. Expense Management: Prepare and process expense reports and invoices, ensuring compliance with company policies. Travel Coordination: Arrange and manage all aspects of executive travel - accommodation, visas, and detailed itineraries (excluding flights) in alignment with the global travel manager. Administrative support in the People and IT - Lead the coordination and preparation of leadership meetings, including developing agendas, collecting materials, and verifying attendance. Track and follow up on action items and deliverables from management and cross-functional meetings, ensuring timely progress and accountability. Communication and collaboration : support in the planning and execution of unit welfare events in Israel, and professional communities across the globes. work closely with i-com, to advance the internal portal for the relevant units and more. Project Coordination: Assist with special projects and initiatives in both departments, according to needs. Qualifications & Skills: Proven experience as an Executive Assistant supporting senior executives, preferably in a fast-paced global environment. Native-level Hebrew and Fluent English (both written and spoken) are essential, and Spanish will be an advantage. High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). · Experience working with SAP systems is an advantage. Exceptional organizational and time management skills with meticulous attention to detail. Demonstrated ability to handle sensitive and confidential information with the utmost discretion and professionalism. Strong interpersonal skills with a high ability for teamwork and collegiality with colleagues as well as managers and external stakeholders. Proactive, can-do attitude, resourceful, and self-starter who can anticipate needs and solve problems independently.